Event Management, Body Language And Qualified Release

Stuart Burns was having a bad day. Not only had he arrived late for the seminar because of the server problem at work last night, he was finding it difficult to concentrate because of the stream of text messages coming in to his cell phone. He couldn't bring himself to turn it off just in case something catastrophic was happening back at base so he set it to mute and tried to keep an eye on it while he listened to the presenters. Now the effects of his disturbed sleep were ca...

Keywords:

online booking, event managment,booking mananger, booking, registration

Article Body:

Stuart Burns was having a bad day. Not only had he arrived late for the seminar because of the server problem at work last night, he was finding it difficult to concentrate because of the stream of text messages coming in to his cell phone. He couldn't bring himself to turn it off just in case something catastrophic was happening back at base so he set it to mute and tried to keep an eye on it while he listened to the presenters. Now the effects of his disturbed sleep were catching up on him and his extreme body language shouted that he was in the wrong place.

Audiences suffering from information overload will give very clear signals that they are ready for a break. Their eyes start to glaze over, they slump in their seats and when you ask them questions, it is as though you are rousing them from a deep sleep. Bladders may be straining, nicotine and caffeine cravings may be kicking in and vibrating text messages are surreptitiously being viewed. It's time to declare an unofficial break! If you push on regardless you may lose your audience completely.

This situation can often happen on hot, humid days when the air-conditioning is underperforming or in windowless rooms where the lack of outside views can have a profound psychological effect on your delegates.

A ten minute unscheduled break in these circumstances can make the difference between success and failure for your event.

Manage the coffee and meal breaks rigidly as a few 5 or 10 minute overruns can soon lose you half an hour from the program.

Managing early departures

It is a fairly frequent occurrence that a proportion of your audience will be unable to stay for the entire event. This is understandable in these times of full schedules and instant communication. The more polite amongst them will forewarn you of this and tender their apologies. Some will make a dash for the door with their heads down and others will mumble an excuse as they walk sideways past the presenter towards the exit.

If you have prior warning, try and sit your early leavers close to the exit even if they have been sitting elsewhere during the event. That way, when they have to take their leave, they can do it with minimum fuss and interruption.

Whichever exit routine your early leavers use, make sure that they have an opportunity to give you some instant feedback before they leave and take the time to thank them for however much time they have been able to spend with you. Their early exit is unlikely to be an insult to your organizational or presentational skills. More likely they have a plane or train to catch, so treat them respectfully.

Stuart was so relieved when one of the seminar administrators approached him during a coffee break to ask if there was a problem. She listened and, promising to book him on the next seminar, helped him organize a taxi.

So tired that I typed ‘card com credit debt en language site’

Yes, he did have a laugh with his friends the next day.

Coaching; The Language Of Recognition

As she rushed through the office, Kacy Dillon, the divisional Director stopped briefly by Ian Brechin's desk, gave him the "thumbs-up" sign and said "Great job, Brechin, you did well!" She then sped off in the direction of her next meeting leaving Ian a little bemused. He was struggling with this new computer system and had just crashed it for the third time this morning. Was she being sarcastic or was she referring to the major deal he had just closed with what was to be the...

Keywords:

employee, recognition, employee recognition, motivation, employee motivation, rewards, staff rewards

Article Body:

As she rushed through the office, Kacy Dillon, the divisional Director stopped briefly by Ian Brechin's desk, gave him the "thumbs-up" sign and said "Great job, Brechin, you did well!" She then sped off in the direction of her next meeting leaving Ian a little bemused. He was struggling with this new computer system and had just crashed it for the third time this morning. Was she being sarcastic or was she referring to the major deal he had just closed with what was to be the company's largest client. Hopefully the latter!

From time to time you can see examples where managers act as spectators. Their behavior; the words they use and their body language would not be out of place at a soccer or baseball match. They would be sitting in the stands chewing on a hot dog, swigging a beer and shouting criticism at the players (their staff) on the field. There is very little connection between the manager and the staff other than they happen to be sitting in the same building.

This image is used to highlight the profound difference between the 'manager as coach' and the 'manager as spectator'. A coach works individually with each of the players, helping them to overcome setbacks and obstacles to progress. They understand how their players respond to different types of motivation and how their family life and health affect their performance.

Most of all coaching is carried out on a very frequent basis. You don't wait for the big match to give your advice to the team in the way that the 'manager as spectator' does. You work really closely with everyone in the team to understand the strengths and weaknesses of your defense and your strikers before they have to be tested under pressure.

The Language of Coaching

Spectator language is full of demands; "Do this, do that, do the next thing." There is no time or space for discussion, experimentation and, god forbid, failure. Spectator managers need results and they need them now.

The language of a coach is significantly different. First of all the coach is an integral part of the team; more often found on the field than in their fur-lined office. Team language tends to contain the word "We" and you will hear a softer tone to the questions "How can we improve this? How can we make that happen faster, more accurately or more consistently?" It is a relationship of trust between two adults rather than a critical parent talking down to a child.

Ian Brechin's co-worker, Joanna Collins came to his assistance with the new computer system. "I've found some work-arounds that avoid crashing the system, let me show you." Then, almost as an afterthought she added "I hope you realize how proud we all are that you closed the Grossman deal, you'll need to share some of your trade secrets with the rest of us." Ian smiled, wondering why Joanna's piece of recognition seemed more valuable than Kacy Dillon's.